Wednesday, August 05, 2009

High Potential Project Portfolio Category

A good portfolio should have an innovation category for high-potential, game-changing investments where the risk of failure is moderate to high and the governing body accepts failure as a way to learn and fail forward. ...

... "It's important, he says, to allocate some portion of the budget and IT resources for investments in high-potential projects. " ...


Via ITBusinessEdge: Project Portfolio

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Tuesday, July 28, 2009

Portfolio View to Macro Trends

Government IT project review scheduled for next week, which will require some portfolio decisions for project holds, cancellations, and recycles. ...

... "We will analyze portfolios across agencies to understand macro trends, says Kundra ... " ...


Via Federal News Radio 1500 AM: Aug 7 governmentwide IT project review

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Monday, July 20, 2009

Halt Who Goes There ?

The VA executes a reset on the under-performing segment of its project portfolio. ...

... "Each of the 45 projects will be temporarily halted. No further development will occur and expenditures will be minimized. A new project plan that meets the requirements of Program Management Accountability System (PMAS) must be created by the project manager ... " ...


Via Department of Veterans Affairs: Increased Accountability

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Wednesday, July 01, 2009

Project Portfolio Decisions

British Airways make portfolio move as it places an ERP project on hold, ahead of vendor selection, to conserve cash. ...

British Airways practices project portfolio management

... "Walsh said BA would consider such a system, along with other big cash hungry projects in around two years time, when hopefully the economic turmoil had died down. " ...


Via UK IT PRO: BA ERP Decision

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Monday, June 15, 2009

Make Business Case for Strategics

Load up your project portfolio with operational efficiency projects that deliver tangible returns. Always add a few strategic investments that speak directly to enabling important business strategies, where IT can support innovative business models or a differentiated position in the marketplace. Prove to the CFO that you understand the business. ...

... "If an IT project is neither simple nor fast, it may still get funding if you can show how it supports the enterprise’s top strategic goals. Use financial measures to make your case. " ...


Via SMART ENTERPRISE: Convince the CFO

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Thursday, May 07, 2009

Quantify Innovation Impact

GE launches healthcare strategy that requires innovative solutions to succeed. It expects to develop and deliver a portfolio of innovation projects in order to achieve the industry impact that it is targeting - cost, quality, accessibility, etc. The company will use external services to validate that its innovation projects really do "move the rock" in the healthcare space. ...

... "To date, Oxford Analytica has qualified seven GE products that yield 15 percent improvement in cost, access and quality, with 20 more in the pipeline. GE’s goal is to qualify 100 healthymagination innovations by 2015. " ...


Via GE: Healthymagination

Portfolio metrics ...

Oxford Analytica involvement in GE Healthymagination: "Oxford Analytica will now focus on this second stage, performance measurement, by reviewing GE's portfolio of innovations to determine whether they meet healthymagination standards and contribute to the declared objectives. "

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Wednesday, April 01, 2009

Increase, Decrease, or Shift Investments in Projects

Companies with healthy balance sheets are positioned to make strategic investments during a downturn to threaten competitors and emerge from the business cycle in a much stronger market position. Can you raise the capital to invest or shift in-flight investments using a severe portfolio review? Now may be the time to invest. ...

... "Although now is the time to take a close look at your IT projects, an economic downturn can be exactly when IT investment should take place. " ...


Via Accounting Web: IT Strategy and Recessionary Actions

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Tuesday, February 10, 2009

Forecasting Innovation

While innovation isn't quite deterministic, you can reverse engineer the size of an innovation portfolio across the various stage-gates necessary to sustain future revenue from new products. This should provide you with insight on the number of new ideas that need to be generated or the number of product trials needed. Visibility into the innovation portfolio and your historical performance is valuable information for managing business success. ...

... "Break these annual revenue targets down over a mix of products, new and existing, in each year. Some firms call this a revenue cascade or revenue waterfall. " ...


Via Innovation in Practice: Mapping Innovation

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Sunday, November 23, 2008

Project with Short Term Benefits

Advice on information technology is mixed, as we head into this economic storm. For some enterprises, shifting to short term payback may be necessary to emerge from trough of this economic cycle. However, the some companies will use this environment to implement transformations and shift their position in the marketplace. Whichever path you take, now is the time to revisit your project portfolio and pipeline and readjust priorities. ...

... "Hackett recommends that companies reevaluate any IT projects currently underway and consider eliminating those that are unlikely to generate short-term performance improvements ... " ...


Via Smart Pros: Strategies to Weather the Storm

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Tuesday, October 14, 2008

Project Software Consolidation: Oracle Primavera

Oracle acquires Primavera to create new line of business focused on projects. ...

... "Primavera's PPM products, together with Oracle's project financials, human resources, supply chain management, product lifecycle management, business intelligence, and infrastructure software are expected to provide the first, comprehensive Enterprise Project Portfolio Management solution. " ...


Via Oracle: Primavera Acquisition

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Tuesday, September 16, 2008

Project Job Search

Here's a twist ... managing the job search as a project. Can we extrapolate that to managing your career as portfolio of programs? Interesting parallels. ...

... "And he knows that those same skills that produce corporate results are also personal assets. The discipline that brings in a major IT project on time can also guide personal projects such as the search for a new job. " ...


Via Network World: Dream job

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Wednesday, April 02, 2008

Project Portfolio Management

High performing IT organizations cancel their fishing trips and put their gym sessions on-hold to ensure that the kids get home on time. Balance your priorities with project portfolio management. ...

Get your priorities straight and cancel that fishing trip ...

... "PPM is something we do every day when we decide to go to work rather than fishing or pick up our children from daycare rather than heading to the gym first. " ...


Via Network Computing: Project Management

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Tuesday, April 01, 2008

An IT Project Success Story

Princess Maha Chakri Sirindhorn has created a successful project portfolio. ...

Her Royal Highness Princess Maha Chakri Sirindhorn

... "With support from the Information Technology Project, created through an initiative by the Princess, Toyeeba got a new perspective on life. " ...


Via Bangkok's Independent Newspaper: Princess of Information Technology

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Monday, March 10, 2008

Alignment and Transparency Key to Info Tech Success

Marketing success stories, open dialogue about IT opportunities, and investment portfolio management techniques are some of the ways to raise the profile of the information technology organization to business leaders in the organization. ...

... "As a result of all these factors, senior executives at most companies have little desire to deal with IT and its role in their business and relegate this function to the CIO. In addition, many CEOs find the financial and business returns on their IT investments obscure and difficult to quantify ... " ...


Via Wall Street Journal: Hidden Potential of IT

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Tuesday, February 19, 2008

Outcome-Based Budgeting; The Right Focus

I recently read that the office of Philadelphia's new mayor, Michael Nutter, is initiating an outcome-based budgeting process. Other cities have had success with this approach as well.

Rather than each department planning their budget in isolation (as many companies do), the budget process will be focused on the outcomes that the money is meant to support, regardless of department.

Not only does an outcome-based focus make sense for budgeting, it makes sense for project measurement, portfolio management, and even Web sites. Much like budgets, all too many web sites are structured around organizational or departmental silos, as opposed to the outcomes that are supposed to be produced.

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Monday, February 11, 2008

Portfolio of One

How would you like to explain your portfolio balance for the next three years with a $1B must-do technology investment? ...

... "FEMA's enterprise IT project is a multiyear program expected to cost at least $1 billion, according to Input Inc. " ...


Via Washington Tech: $1B overhaul

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Monday, February 04, 2008

Portfolio Management: Lessons from the Super Bowl, Continued

If you are going to make investments from the high risk, high return segment of your portfolio, you better have the stomach for it. ...









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Monday, January 28, 2008

Diversified Global Portfolio

Companies with diversified, global business portfolios are performing well under current market conditions. Similarly, as pointed out by TheFools, a career path would be served well by international exposure and global perspective. ...

... "with two teenagers preparing for college, I'm doing everything I can to nudge them both toward majors in international business. " ...


Via Motley Fool: Honey(well) of a Quarter

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Thursday, December 06, 2007

When to Pull Project Plug

CIO needs insight on the projects in the IT portfolio and whether pulling the plug is necessary. Ways to accomplish that are stage-gate or toll-gate framework, scoping for time to value, and dashboards. ...

... "the company has established a gate process in which each project stage has a set of requirements that are established and assessed by gatekeepers who evaluate whether projects should proceed ... " ...


IT Projects

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Thursday, November 15, 2007

Networking for Project Innovation

Neat concept for creating portfolios of work and collaborating for innovation. ...

... "Join or create groups of creative professionals, gathered around interests, to share content and ideas. " ...



Via Behance: Network

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Sunday, October 21, 2007

IT Portfolio Management

Meta Group insights on managing IT investments as a portfolio to maximize returns while balancing risk. ...








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Monday, October 15, 2007

Portfolio Management Software Offered in SaaS Model

HP moves to offer PPM software in a SaaS model, like salesforce dot com. If the pricing is competitive, this is a nice way to buy by the drink and show value of project portfolio management before expanding to a large enterprise deployment. ...

... "Project and Portfolio Management Center – Standardizes, manages and captures the execution of project and operational activities, and provides critical information to assist real-time decision making. " ...


Via HP: HP Strategy to Expand Its Software-as-a-Service Offering

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Monday, October 08, 2007

Project Approvals: A Tasty Proposition

The CFO's perspective is valuable to properly positioning project proposals in the portfolio. ...

... "The most important thing a CIO could do is take their CFO out to lunch and find out what the CFO looks for when considering a project, he said. " ...


Via bMighty: Have You taken Your CFO Out to Lunch Yet?

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Sunday, February 25, 2007

Chief Innovation Officer: Get Trained

Attend training on the Chief Innovation Officer role. The Chief Innovation Officer course is targeted to push the frontiers of the field and brings into focus fostering innovation talent, creating portfolio techniques, and enabling business processes necessary to execute innovation projects in support of growth. ...

... "BMG's Chief Innovation Officer seminar is designed specifically for business leaders who are leading the charge for innovation inside their organizations. This 2-day interactive seminar features emerging strategies, tools and techniques from some of the foremost thinkers in innovation today.

Upcoming Seminar Date: 4/30/2007 2 days Denver, CO " ...


Chief Innovation Officer Seminar

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Tuesday, February 13, 2007

IT Governance: Board of Director Involvement

Corning demonstrates leading practices in board-level governance of IT - setting strategy, shaping the portfolio, understanding business impact, and sustaining benefit realization. The company expects growth through innovation in display technologies, diesel products, and telecommunications. Corning has a history of innovation and continues to invest in longer-term emerging technologies. ...

Corning's board provides governance of information technology

... "They play an active, creative role in helping to set IT strategy, make sure they know what's in the technology pipeline and what it will mean to the bottom line, and ride the results hard. " ...


Via Corporate Board Member Magazine: Board Level Governance of IT

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Monday, February 12, 2007

Portfolio Management, Program Management, and Governance: A Rational Approach

There's an informative article by Michael Hanford on IBM's website about "Portfolio Management Governance." While it's aligned with IBM's Rational methodology, it provides useful information in general on the topic.

Many people confuse portfolio management, program management, and the relationship of governance to the both domains.

While there's no "right answer" per se, the generally accepted view is that portfolio management focuses on alignment with organizational strategy; setting priorities vs. resource and/or financial constraints; and insuring the right mix of initiatives to meet organizational goals. This is not unlike the management of a financial portfolio.

Program management on the other hand, deals more with execution of a group of related projects, insuring that the interrelationships are managed across them, and leveraging economies of scale (i.e. shared administration, management of benefits, etc.).

More importantly, portfolio management is ongoing and cyclical, while program management is temporary. Of course, some organizations refer to certain "channels" of work as programs, or even refer to mega-projects as programs, but the PMI Standard for Program Management considers these areas in the domain of functional/operational management or project management, respectively.

As for governance, it can work on multiple levels. There can be portfolio management governance, which makes decisions and sets policies at the portfolio level, or program management governance, which acts at the program level. Ideally the two work hand-in hand. For example, an executive council (and sub-councils if need be) can make decisions at the portfolio level (including authorization or termination of programs and projects), while a program oversight committee can govern a specific program, in alignment with the portfolio needs.

For more, here's the IBM article...

Establishing portfolio management governance: Key components

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Wednesday, February 07, 2007

MS/Project is Dead: Long Live MS/Project

As reported in Computerworld and discussed here, Microsoft has announced MS/Project 2007, a new version that offers some usability and performance enhancements.

Perhaps the bigger news is that Project Portfolio Server 2007 has been announced, leveraging UMT's technology (which Microsoft acquired last year). It has the requisite bubble charts, strategy alignment tools, and what-if simulations. It even includes governance workflow, something long missing from the Microsoft suite. This should give the other big EPM tools a run for their money.

One thing worth noting about the Computerworld article (below) is the 20 million user base for MS/Project. Considering that the most frequently used project management tool is still MS/Excel, and that there are plenty of other project managers using non-Microsoft products, it gives a sense of how many project managers there are in the world. The last estimate I had heard several years ago was 16 million. That number is most likely quite a bit higher now, perhaps double.

Microsoft Looks to Boost Project Software’s Appeal

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Thursday, January 04, 2007

PPM Solution Roundup

Projects@Work has a new article outlining the current offerings in the Project Portfolio Management (PPM) market.

While it raises some good points (e.g. the need to beware of a consolidating market, and to determine the big players' dedication to the PPM space) and provides some good summary descriptions of each product's target market, it stops short of recommending one solution over the other.

Regardless, it's a good summary of the current major offerings on the market, for those analyzing potential PPM solutions.

http://www.projectsatwork.com/content/Articles/234511.cfm

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Tuesday, November 14, 2006

IT Project Dashboard

Anecdote on IT project performance with mention of top 5 root causes. Chevron referenced for its management practices that focus attention on the highest value projects in its portfolio. ...

... "According to Accenture, the average IT project exceeds its projected cost and schedule by 56 percent and 84 percent, respectively. " ...


Via ITBusiness Edge: Link

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Saturday, October 28, 2006

Strategic Portfolio: High Value Differentiated ...

Chevron has created a governance framework for actively managing its high-value enterprise-level projects, differentiating from its volume of small projects. The high-value portfolio is also where most of the investment is aligned. ...

Chevron manages its high-value information technology projects differently ...

... "it's a strategic framework for the company's biggest and most important IT projects. It's intended to ensure that the projects with the biggest benefit to the company as a whole get the right funding at the right time, and that they get special management attention. " ...


Via Computerworld: Chevron: Where Size Is Opportunity

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Tuesday, October 24, 2006

PMI Project of the Year: From Wasteland to Wildlife

I was recently in Seattle for a PMI leadership meeting as part of the core team for the Program and Portfolio Management Standards program. First, I was impressed by the beauty and cleanliness of the city, and the friendliness of the people. And of course I had to grab a coffee at the first Starbucks and see the guys at the famous Pike Place Fish Market throwing fish to each other. But I digress.

What really floored me was being at the PMI Awards presentation and seeing the short film on the project of the year---the Rocky Flats Closure project. This was a former nuclear weapons facility (and wasteland) that had to undergo an immense cleanup, including nuclear deactivation and material removal. Except the result wasn't a mere cleanup---the site was turned into a beautiful wildlife refuge, and will soon have a public space for hiking, biking, and horseback riding.

It demonstrates what can be achieved when you blend passionate leadership and sound project management. The project's website is below...

Welcome Rocky Flats Environmental Technology Site (Main)

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Thursday, October 12, 2006

Project Gates: Are Kill Points Really Considered?

Since capital is usually constrained in most organizations, are we really making the best use of our project stage-gates as potential kill-points? Are we fully considering the cost-to-completion, the probability of realizing the original benefits documented in the business case, or a declining ROI if costs escalate? We will be doing a service to our organization if we take some time to develop exit criteria and consider alternatives at the project stage-gates. There's always another project in the portfolio. ...

... "The Project Plan should have included a schedule for steering committee meetings and other key points to ensure regular tracking of project progress and release of status reports. Additionally, the plan should have identified milestones and project kill points, that is, go/no go decision points for the action of senior management, the steering committee or other authority. " ...

Queensland University: Controlling phase

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Wednesday, September 27, 2006

IT Governance: Firing on All Cylinders ...

An IT Governance Practice Director offers some good insights on successful IT governance, which requires progressing your maturity across multiple dimensions of management: portfolio, project, resource ... leading to the end game of transforming IT into a powerhouse of value creation. ...

... "Successful IT Governance requires effective portfolio, project, process, financial, resource, risk, and communication management. It requires the IT organization to switch its mentality from that of a cost center - We're just here to keep the lights on - to that of a profit center ... " ...

Via ITworld: Getting Started With IT Governance

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Friday, September 01, 2006

PMPort Announced; PMI's News Aggregator

The Project Management Institute (PMI) has just announced PMPort, an news aggregator that pulls to gether project management related news feeds on a daily basis.

I think they might need to flesh out the search criteria, but looks like it could be another interesting source of information.

PMport - Keeping stakeholders in touch with project, program and portfolio management around the globe - every day

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Sunday, July 30, 2006

Project Management Winds Are Changing

There's an excellent article by Betsy Morris in the current issue of Fortune Magazine about how the Jack Welch way of winning is---dare we say---a thing of the past.

How is this relevant to the project management field? Well, for one, it means recognizing the winds of change in the industry, and how projects are selected, promoted, and managed. Above all, this impacts program and portfolio management. Particularly, note four trends in management thinking:

Innovation:

Let's take Welch's old rule of being number 1 or 2 in your market (or else fixing, selling, or closing the business). The new rule is to find a niche and create something new. The article uses CocaCola as an example of a company that was basking in their glory as number 1, but eventually realized (although it took a while) that energy drinks and bottled water were about to pass them. As the article points out, energy drinks "are now expected to outearn every other category of soft drink within three years." Parhaps marketing guru Harry Beckwith said it best in Selling the Invisible when he said that it's fine to do something 10% better until someone else comes along and does it 110% different.

Customer-Centric Management:

Welch started a whole movement of focus on the shareholder, which led many organizations to ignore the future amid pressure to appease shareholders and "make the numbers." Now, organizations realize that the customer is king. The article references several companies that have made this realization, and the trend is heading in that direction. After all, statistics show that even a minor improvement in customer retention leads to a major increase in profitability. The days of short-term thinking may be finally coming to an end.

Reinvention vs. Incremental Change:

Since it seemed Jack Welch could do no wrong, everyone imitated whatever Jack did---and Six Sigma was no exception. The problem is that, according to the article, of the 58 large companies that announced Six Sigma programs, 91% have trailed the S&P 500 since. As the article points out, that's mostly because Six Sigma is intended to "fix an existing process," whereas innovative companies that developed new and unique products (or reinvented their business) took the lead.

Stop Ranking Your Players; Inspire Passion:

Once of Welch's most controversial systems was to constantly rank his employees and regularly weed out the "C" players. But companies have had difficulty getting productivity and innovation out of "increasingly disenfranchised employees." In the article, Christopher Bartlett of Harvard Business School put it best:

"People don't come to work to be No. 1 or No. 2 or to get a 20% net return on assets. They want a sense of purpose. They come to work to get meaning from their lives."
Side editorial: For the "enlightened" approach of finding the hidden strength in everyone (something Peter Drucker always suggested), read Marcus Buckingham's Now Discover Your Strengths (or any of his books for that matter). Or read Dennis Littky's The Big Picture: Education is Everyone's Business. I assure you, you'll never be the same.

Meanwhile, I highly recommend the article (the link is below) for those looking for the latest trends in management thinking, and who want to remain one step ahead.

From a project management perspective, the handwriting is clearly on the wall. The traditional "execute to a set of deliverables" approach won't cut it. Today's project manager needs to be thinking about things like innovation, customer focus, business transformation, business acumen, change leadership, and team passion. Those focused on merely schedule, budget, and scope will soon be dinosaurs.

Fortune: The new rules - Jul. 11, 2006

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Monday, July 17, 2006

Implementing PPM: Don't Expect Overnight Results

Karen Klein of Projects@Work interviewed Daniel Stang, a principle analyst at Gartner, on preparing for Project Portfolio Management (PPM).

Some key lessons are to not expect overnight success, to implement in stages (beginning with automating what is already working), and to engage a good change management team.

Organizations that attempt to go from zero to high level maturity via a big-bang approach run a high risk of failure. Stang also cautions against trying to sell PPM initially on the hard benefits. The benefits at the early stages of maturity tend to be softer, with the tangible benefits coming later.

Here's the article. Also, see the free PPM Software Evaluation tool offered at the bottom of the article.

http://www.projectsatwork.com/content/Articles/232143.cfm

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Saturday, July 15, 2006

Elusive IT Project Value: Book Tells How To Achieve It

I've just finished reading an excellent book on achieving value from IT projects, The Information Paradox: Realizing the Business Benefits of Information Technology, by John Thorp and the Fujitsu Consulting's Center for Strategic Leadership.

Thorp and company claim that today's IT projects are evolving more and more from simple automation efforts to complex "information" initiatives, and even further---to complete business transformation initiatives. This calls for a different approach and requires IT and Business collaboration.

As the book points out, the classic "let's buy a product and assume it comes with automatic benefits" approach doesn't work in today's more complex arena (and in fact it probably never did). In a complex business transformation initiative, trying to assume that an IT project in isolation will deliver value is wishful thinking.

The book also points out the four critical dimensions of complexity, which it says are blind spots in traditional thinking:

1) Linkage - to other related initiatives and to business strategy
2) Reach - those areas of organizational structure or supply chain processes that may be impacted by the change, or that need revisiting in order to bring about the benefits
3) People- those affected by the change and/or that need to be engaged (i.e. proactive change leadership and stakeholder analysis)
4) Time - the time it takes to manage the overall initiative, including the above dimensions, to fully realize the benefits (most companies grossly underestimate this)

Unfortunately, many IT projects just focus on on-time and on-budget delivery (resulting in a situation that the book describes as, "the operation was successful but the patient died"). Thorp and company refer to this as "investment myopia."

Instead, a committment to business value, ongoing process improvements, frequent iterations of delivery, and better project selection techniques are key. Most of all, we need to be aware of the blind spots mentioned above.

The book goes on to describe how a system of program management, portfolio management, and governance, with a focus on benefits realization, can bring about results. It also cautions about the dangers of treating selections as a one-time annual event, making selections in isolation (instead of in the context of investment programs), and not looking at all aspects of value (i.e. going beyond simple financial measures).

I highly recommend the book for those struggling with determining the value of IT, or trying to bring about collaborative change in their organizations. If you look at any major successful transformation, it was brought about by a marriage of technology, business process, and organizational change, and with full backing from senior management. This book can go a long way toward helping make this happen.

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Saturday, June 24, 2006

IT Governance Meets Server Virtualization ...

IT governance enables smart decisions, including efficiencies associated with the virtualization of servers ...
Cassatt and NEC combine to deliver portfolio management for virtualization of servers aimed at the financial services industry. ...

... "Cassatt Corp., an innovator in providing enterprise software and services to enable agile IT infrastructures, and NEC Solutions (America), Inc., a premier provider of integrated solutions for the connected enterprise in North America, announced the immediate availability of a fast track IT Portfolio Management solution for server virtualization and consolidation. Express IT Portfolio Management (e-ITPM) is a joint solution from Cassatt and NEC that provides financial services customers with the ability to realize greater costs savings by combining IT governance initiatives with internal IT projects on virtualization and server consolidation. " ...

IT Governance Meets Server Virtualization: Via Cassatt Corporation: Cassatt and NEC Expand Partnership to Target Financial Services Customers: Joint solution combines NEC Solutions America IT Governance Practices with Cassatt's Server Virtualization Management and Consolidation Solution ...

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Wednesday, June 14, 2006

ITIL Service Desk Software: Market Consolidation ...

ITIL service desk market trend is toward consolidation ...
Mercury acquires ITIL service desk software vendor to improve the depth of its offering. Rapid integration of this acquisition should position Mercury as a viable competitor in the service desk space with its suite approach to IT service and portfolio management. ...

... "The acquired offering is an advanced set of ITIL-based technologies that help enable companies to take a business-centric approach to managing an enterprise service desk with low total cost of ownership. This technology provides advanced out-of-the-box ITIL-based capabilities in incident management, problem resolution, configuration management, change management and release management, along with robust functionality in asset and inventory management. Mercury provides this technology as part of its Mercury Service Desk product, which is available as a strategic part of the Mercury BTO Enterprise and part of the Mercury Application Change Lifecycle solution. Mercury plans to further incorporate this technology to expand its set of ITSM offerings within the Mercury BTO Enterprise. " ...

ITIL Service Desk Software: Market Consolidation: Via Mercury Interactive: Mercury Accelerates BTO Strategy For IT Service Management With Strategic Acquisitions ...

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Friday, June 09, 2006

The Making of a PMI Standard; Behind the Scenes

For those who wondered what goes on behind the scenes of creating a PMI global standard, there's a nice writeup in the latest PMI Community Post, which gets sent to all certified PMPs.

In the article, titled Evolution of a PMI Global Standard, PMI reveals the standards creation process, from the project approval and charter through the team selection, standard development, and exposure draft process.

Having served on the leadership team for PMI's new Standard for Program Management and Standard for Portfolio Management, I can say that volunteering on a standards creation project is very rewarding.

It's an opportunity to work with the best in the business and get involved in a large virtual project with people from all over the world. I definitely recommend the experience. Plus you get to earn PDUs if you're a certified PMP.

For those interested in volunteering, here's PMI's Volunteer Opportunity website, which has a link to the Opportunity Page. Tell ' em PMThink sent you.

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Thursday, June 08, 2006

PMO Process Primer

Last month, I mentioned a four-part series on Projects@Work about establishing PMOs. The first installment was on defining the role of your PMO up front.

Not sure what took so long for the second installment, but it's finally here and worth the wait (maybe it's a monthly series). This installment talks about the types of processes your PMO might undertake, and offers some food for thought with each process area. According to the article, a PMO might consider:

Project Processes (including demand management, approval, portfolio management, project/application lifecycle, and risk mitigation)

Analysis Processes (including business analysis, business case development, and process redesign)

Planning Processes (including planning and tracking, and capital planning and budgeting)

Administration Processes (including methodology management, training, tool development/ownership, and knowledge management)

To date, this series is an excellent primer on PMO startups. It's insightful and obviously written by someone who has had some varied experience in PMO implementation. I'm looking forward to the remaining two parts and will be sure to post the links here.

Kudos to the author, Ted Stephens, an associate principal at Intellilink.

http://www.projectsatwork.com/content/Articles/231627.cfm

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Thursday, May 25, 2006

PPM Software Evaluation Tool; Don't Get Stuck Without It

Yesterday, I posted a link to an excellent article on a software selection process. Now Projects@Work has just announced their PPM Software Evaluation Tool, a downloadable tool that offers "a comprehensive set of questions and parameters for organizations to consider when selecting a project portfolio management solution."

Here's an excerpt from the accompanying article (which is valuable in itself) ...
Don’t settle for presentations and proposals. Regardless of how you proceed through the procurement process, make sure to get your hands on the solution before you make a decision... An ideal, but time-and cost-intensive approach is to pilot the software on one or a subset of live projects before you commit to a full-scale implementation. While this last option will require you to invest in training and a limited installation of the software, if the solution turns out to be the wrong one you have minimized the cost of a failed implementation.
This is sage advice, as many of these tools look great in a demo---or even a brief conference room pilot---but until you experience how easy or difficult it is to actually configure the tools, you don't really know what you're getting yourself into.

As the saying goes, "Fail fast, fail cheap."

Link

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Wednesday, May 24, 2006

Project Accomplishments Recognized: KC MO ...

KC MO project office ...
Kansas City recognized for its accomplishments in project management methods and delivery. ...

... "The City was awarded a regional APWA Management Innovation Award for the development of the Capital Improvements Management Office. The office was created as a partnership with MWH Americas Inc. and Burns and McDonnell to re-engineer the City's delivery processes and reinvigorate its backlogged capital improvement project portfolio. CIMO has used inventive corrective strategies and industry best practices to create a centralized, more efficient approach to capital project delivery and accountability. Additionally, three of the division's capital improvement projects were named regional APWA Projects of the Year. These awards recognize projects that exemplify outstanding project execution through project management; timely execution; safety performance; community relations; and quality control, construction innovations, and time and/or money-saving techniques. " ...

Project Accomplishments Recognized: KC MO: Via Kansas City Mo: News from City Hall: City receives four regional public works awards ...

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Tuesday, May 16, 2006

Project Software: Sage Bolt-On Acquisitions ...

Sage builds construction project software suite ...
Sage Software makes bolt-on acquisitions to round out its capabilities in the construction project management software space and build on synergies with the Timberline product line. ...

... "Sage Software, a subsidiary of The Sage Group plc, announced that it has agreed to acquire the Master Builder product and business from Intuit Inc. The transaction is subject to customary closing conditions and expected to be completed within 30 days. The company also announced that it has acquired Contractor Anywhere Inc., developer of accounting, service, and project management software for building and service contractors. The acquired products will complement Sage Software's award-winning Sage Timberline Office, which provides accounting, estimating, and operations management software for the construction and real estate industries. " ...

Via The Sage Group: Sage Software Expands its Construction and Real Estate Software Portfolio with Acquisitions of Intuit´s Master Builder Business and of Contractor Anywhere ...

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Sunday, May 07, 2006

IT Resource Management: Departmental Priorities ...

Teamwork: Needed for project and organizational success ...
Sometimes, departmental priorities can affect the availability of resources for organizational initiatives. Should the portfolio score drive the priority of the work? Should resources be controlled centrally? Resource management is a challenge for the IT organization. CIO explores the team culture and effective techniques for building teamwork. ...

... "Each manager sets his or her own priorities for resources, and one manager's highest priority may very well be another's lowest priority. That, alone, is enough to kill teamwork. " ...

IT Resource Management: Departmental Priorities: Team-Building and Teamwork: Via CIO

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Sunday, April 16, 2006

Study Shows No Consensus on PMOs

Having trouble getting consensus in your organization on the value and structure of your PMO? If so, you're not alone.

As reported in PMForum, the research team that has been studying how PMOs are used has released its interim findings.

The findings, based on the 500 companies studied, show that there is wide variation in the perceived value of PMOs, the structure of PMO's, and in the functions PMOs deliver.

In addition, there appears no be no pattern whatsoever in one industry or region versus another. At the least, it'll make it difficult to come up with any kind of "standard PMO design."

It only makes sense that a PMO's charter could vary based on the culture of the organization, the project management maturity of the employees, the committment of senior management, what the organization is trying to get out of the PMO, and a host of other variables.

Maybe the lack of agreement, and the resulting organizational maelstrom caused when many PMOs are launched, is the reason why two-thirds of PMOs fail. Studies have shown that the PMOs that begin by insuring the success of project teams and providing portfolio management services---and then progress to becoming a center of excellence---seem to have longer-lasting success than those that try to do too much too soon.

Meanwhile, it should be interesting seeing the final results of this particular study. The PMForum report is below...

PMFORUM, Connecting the World of Project Management PMFORUM Breaking News: REALITY OF PMO'S STUDY: INTERIM RESULTS RELEASED

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Thursday, April 13, 2006

Project Portfolio Risk Management ...

Intellilink shares method for calculating the overall risk on a project portfolio. It is critical to assess the risk of the project portfolio to understand trends and also to determine if additional risk is appropriate, as higher value opportunities are usually associated with greater risk. ...

... "Intellilink, a boutique consulting firm specializing in automating knowledge worker organizations, hosted a workshop outlining its innovative project portfolio risk calculation methodology at the 4th annual IT Financial Management Week 2006 conference at the Wyndham Miami Beach Resort, Miami Beach, Florida which ran from April 3 to April 6. The workshop, which was oversubscribed by nearly 40% of pre-conference registration, presented a simple and practical methodology for calculating the risk of an IT project portfolio. Titled IT Portfolio Risk Management: A Methodology for Calculating the Risk of Your IT Portfolio, the Intellilink workshop was jointly lead by Intellilink's CEO, Patrick Boylan, and Managing Director, Fumiko Kondo. The risk calculation methodology was developed in response to organizations expressing the need to improve their understanding of risk across the IT portfolio. " ...

Project Portfolio Risk Management: Via Intellilink: Intellilink Hosts Project Portfolio Risk Calculation Workshop at IT Financial Management Week 2006: The firm's innovative project portfolio risk calculation methodology was well received by a full house of senior IT financial executives ...

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Monday, April 10, 2006

Application Development Projects: Automated Monitoring ...

FDA uses automation to monitor the performance of distributed application development project teams and provide measures to sustain productivity. ...

... "CAST Application Intelligence Platform is not a burden to the development teams – all analysis is automated. CAST provides the FDA with an automated analysis and monitoring system that delivers productivity benefits to the developers while providing objective information back to management. When selecting a solution, the FDA found that CAST had the only product on the market that can analyze all the languages used in their application portfolio. With the insight provided to IT management on what is happening in application development, and the productivity gains that development can get using CAST, the FDA now sees a way to deliver immediate gains across the organization and turn development into a predicable business process." ...

Application Development Projects: Automated Monitoring: Via Cast Software: US FDA and DTCC Select CAST’s Application Intelligence Platform to Provide Better AD Governance ...

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Monday, March 20, 2006

eProject Launches eLounge

There's another project management community on the internet, and this one's from eProject, the leading web-based "on demand" project management tool.

eLounge is eProject's online community, open to anyone with an interest in project management.

This is from their press release:
"We've created the premier destination site for portfolio, program and project managers who want to interact with industry peers, share knowledge, learn best practices, find out what's new, or just get up to speed quickly on the topics and issues most important to them," said Christian Smith, eProject vice president of sales and marketing. "eLounge is unmatched in the industry in terms of original content, downloads and the stature, knowledge and experience of our guest bloggers," continued Smith.

I was fortunate enough to be asked to be part of their expert panel of contributors, so I occasionally post there (so far, my posts have been a variation of my PMThink posts or similar material---my way of spreading good ideas more broadly). Are they competition? Someone once told me that on the internet, there is no competition, only cooperation. We're all in this together.

Dave Blumhorst, ex PMO Director for PeopleSoft and now CEO of Effective IT Group, is a regular contributor, and I must say I completely agree with his philosophies on PMOs. See his blog "Do PMs Really Hate PMOs" and "Common PMO Mistakes" in their Project Management Trendwatch section.

Here's the link to the eLounge home page...

eProject eLounge - Project Management User Community

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Sunday, March 05, 2006

PMI to Introduce Program Manager Credential in 2006

As reported in PMForum last week, Iain Fraser, PMI's Chair, discussed PMI's key initiatives for 2006 at their Asia Pacific Global Congress.

Most importantly, he announced that PMI will be introducing a new certification for program management to go along with the current PMP and CAPM certifications.

The new standards for program and portfolio management will be released at PMI's European Global Congress in Madrid in May.

For more about Iain Fraser's comments, read on...

PMFORUM, Connecting the World of Project Management PMFORUM Breaking News: PMI CHAIR IAIN FRASER ANNOUNCES PRIORITIES FOR 2006

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Tuesday, February 14, 2006

For Project Management State of the Art, Attend the PMI Research Conference 2006

At PMThink, we're committed to researching the latest methods in project management, portfolio management, and governance.

Whether it's Agile Scrum methods, more focus on conceptual phases, or the latest innovations in organizational leadership, we're always looking for new and better ways to manage projects.

One good way to find out the latest and greatest in the field is to attend the PMI Research Conference 2006, which will be held at the Centre Mont-Royal in Montreal on 16-19 July 2006. Between the speakers and the attendees, it should be quite informative. Registration begins March 1st.

Here's the info...

Research Conference 2006

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Saturday, February 11, 2006

Open Source Project Management; Simple and Free

While organizations are spending more and more money on sophisticated project, program, and portfolio management software, let's not forget that there are some pretty nifty software products available for free.

Here's just one example, GanttProject 2.0, which has a decent user interface for Gantt-based schedules and resource management. There are many more such products at Sourceforge.net.

So, if you're looking for simple, but effective, ways to begin building project management capabilities but don't want to spend a fortune (or anything), check out the many Open Source products on the market.

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Wednesday, February 08, 2006

Business Value of the IT Application Portfolio ...

Under constant pressure to cut costs? Managing a portfolio of existing applications? Enhancing, upgrading, or sustaining these applications? Struggling to describe the value of applications that run-the-business? The Application Investment Management (AIM) framework looks interesting. Sheldon Monteiro, Sapient, discusses the AIM Framework which is used to understand, leverage and rationalize the existing information technology assets through understanding value of the application portfolio. The methodology looks for opportunities for reuse, imbalance in IT investments, and areas for strategic focus. It is compatible and complementary with other management frameworks, such as ITIL. ...

... " While ITIL places emphasis on understanding service costs, AIM builds on this foundation by exposing business benefits associated with applications, for an overall understanding of application portfolio value. " ...

Business Value of the IT Application Portfolio: Via IT Business Edge: Taking AIM at IT/Business Alignment ...

Maps for Apps: Via IT Business Edge: "Consulting firm Sapient Corp.'s Application Investment Management (AIM) framework differs from portfolio management in one key respect; AIM focuses on existing applications, rather than trying to evaluate future investments as portfolio management does. "

Maps for Apps: Via CFO: "AIM is best suited for large, complex, global organizations that spend tens of millions of dollars (or more) on IT; have gone through a fair amount of mergers and acquisitions; or rely on dozens of enterprise resource planning, human-resource, or E-mail systems. Such organizations usually have several dozen, hundreds, or even thousands of applications and complex business processes that span many product lines and geographies. "

I would have added references from Sapient's website, but, for an internet consultancy, it has the slowest website in this hemisphere ... ;-)

Understand the business value of your application portfolio through novel management framework ...

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Sunday, January 29, 2006

SOA Governance: IT Process Implications ...

Governing a service oriented architecture (SOA) touches on multiple aspects of information technology governance: the enterprise architecture, the software development lifecycle, service level operations, project portfolio management. Brent Carlson and Eric Marks thoroughly examine the valuable nuggets of SOA governance best practices and the implications on the processes of IT. ...

... "Because of the loosely coupled nature of SOA, SOA governance is a new discipline that has implications for existing corporate and IT institutions as well as for new organizational structures and processes (and the politics associated with those structures and processes). " ...


SOA Governance: IT Process Implications: Via SYS-CON AUSTRALIA: SOA Governance Best Practices - Architectural, Organizational, and SDLC Implications ...

SOA governance has implications on a number of IT processes ...

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Dave Davis Touts Duct Tape for Project Managers

Dave Davis, the chair of PMI's E-Business SIG, and a long time program manager in the telecommunications industry is working on a book with a premise of "Duct Tape for Program/Project Management."

Over the last several years, I had enjoyed reading Dave's humorous newsletter articles for PMI's E-Business SIG, so I have no doubt that if he's writing a book, it'll be an entertaining one.

Meanwhile, check out Dave's blog that he set up while he gathers info for the book. There's some funny project management cartoons, and a good entry called "10 Things To Ponder When Implementing An Integrated Portfolio Management Application."

Duct Tape Program / Project Management

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Sunday, January 22, 2006

Microsoft Poised to Take the IT EPM Market

It's like the tortoise and the hare. For years, Microsoft has been evolving its low-cost MS/Project suite and capturing the IT market, while mega-EPM providers such as Mercury, Niku, and Planview focused on meeting enterprise portfolio needs.

Now things are about to change. As we reported a few weeks ago, Microsoft acquired UMT, a leading EPM consulting firm. This brought technology and expertise to enable Microsoft to release a truly enterprise-driven product. Since Microsoft still owns the IT market by a wide margin, this will no doubt steer IT organizations in this direction. Whether other industries follow suit remains to be seen.

Microsoft has code-named their new product Microsoft Office Project "12". It is expected to be delivered in the second half of 2006, so design work has been well underway.

For more details about what Project "12" will offer, see PMForum's news update...

PMFORUM, Connecting the World of Project Management PMFORUM Breaking News: MICROSOFT ANNOUNCES NEW INNOVATIONS IN ENTERPRISE PROJECT MANAGEMENT

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Risk analysis for portfolio management

"CIOs who are serious about portfolio management need to be serious about statistical risk management". This sentence is tucked away soemwhere in the second section of this article, but it summarises the message.
An interesting insight is that many organisations can't or won't quantify project risks. Because there are no risk numbers to be compared with the one hard number that is know - the budget - the tendency is to base portfolio decisions on budget alone.
The articlae discusses a couple of methods for quantifying risk - Decision tree analysis and Monte Carlo.
And the bottom line? It's a question of leadership to ensure that risk is taken into account.
Playing with Fire - Risk Management - importance of quantifying risk; use statistical simulations to map risks and probabilities; Develop risk analysis process - CIO Magazine Jul 1,2003

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Monday, January 16, 2006

Project Portfolio Management: IT Business Management Solution ...

Touchpaper introduces new project portfolio management (PPM) system that drives IT business alignment. ...

... "Touchpaper has launched a new product portfolio underlining the company’s IT Business Management (ITBM) strategy and its vision for an ITBM enabled organisation where the IT and customer service departments measure themselves against the strategic and operational goals of the business. Aimed at commercial and government organisations, the Touchpaper ITBM suite is available through the company’s direct sales channels and via its international network of Value Added Reseller (VAR) partners. Many customers have already committed to the new Touchpaper ITBM solution including Hachette Livre UK Books Group, London Borough of Hillingdon, London School of Economics and Political Science, Newport City Council and Sanimed.

Specifically, Touchpaper’s ITBM suite can help deliver projects that drive business growth and value; meet customer needs and pre-defined levels of service; achieve governance and regulatory compliance; link business and IT strategies, plans and relationships; demonstrate the business value of IT; apply metrics to IT; budget and manage IT spending; foster change in business processes and manage risk. " ...

Project Portfolio Management: IT Business Management Solution: Via Touchpaper: Touchpaper Launches New Solution for IT Business Management ...

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Tuesday, January 03, 2006

Project Management Biggest Challenge for 2006

According to a Computerworld survey, 33% of respondents rated project management as their #1 management challenge of 2006, even ahead of budget constraints and regulatory compliance. Specifically, the biggest challenges, according to Computerworld are:

1) Managing Global Teams (understanding cultural differences, language and calendar differences, offshore resources, etc.)
2) Moving Parts (i.e. managing complex projects with multiple threads, multiple sponsors, outsourced resources, and multiple phases)
3) Iterative Development (adjusting to more agile approaches, which have proven to be more effective)
4) Vendor Partners (managing outsourced resources, integrating managed service providers, etc.)
5) Project Portfolio Management (i.e. categorizing projects and focusing on the most important work)

It looks to be a busy year for project management consultants. For more info, read on ...

What's Next: Project Management - Computerworld

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Project Portfolio Management: Drive Innovation through Information Technology ...

WebSeminar explores how IT can maximize its innovation potential and become an innovation engine for the entire enterprise. Learn how to promote innovation through project portfolio management. Optimize run-the-business work and shift investment to strategic initiatives that transform-the-business. ...

... "PlanView, the leading provider of comprehensive IT portfolio management solutions, is sponsoring a live Web Seminar Wednesday January 11, 2006 at 12:30 P.M. Eastern entitled Transforming IT Into An Innovation Engine. Featuring Forrester Research's Laurie Orlov and PlanView's CEO and founder Patrick Durbin, the Webcast will discuss how IT executives can promote innovation by optimizing operational spend and shifting money and resources to more strategic initiatives. This informative Webcast leverages key findings from Forrester's IT's Role In Innovation series that explores how IT can recover its innovation potential and become an innovation engine for the entire enterprise. It will also discuss how portfolio management can provide a disciplined approach to successfully establish, manage, and execute innovative strategies in any organization.

Webinar entitled Transforming IT Into An Innovation Engine -- How To Leverage Portfolio Management To Drive Strategic Initiatives.

Wednesday, January 11th, 2006 12:30-1:30 p.m. Eastern

IT executives will learn how to establish, manage, and execute innovative strategies in their organizations by applying the discipline of portfolio management. PlanView Enterprise is a combination of enterprise software and proven best practices that enables organizations to make the most out of their limited capacities. " ...

Project Portfolio Management: Drive Innovation through Information Technology: Via PlanView: PlanView Presents Live Webinar Entitled: Transforming IT Into An Innovation Engine -- How To Leverage Portfolio Management To Drive Strategic Initiatives ...

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Monday, January 02, 2006

Project Portfolio Management: Monitor Investment Value ...

Patrick Durbin, Planview CEO, explores the integration of IT strategic planning and project portfolio management to drive the value from information technology investments. Alignment of IT with business strategy creates visibility to value opportunities. Portfolio-based investment analysis enables objective selection of the best mix of investments. And, active management of benefits increases the likelihood of realizing the targeted value. ...

... "Discretionary, strategic investments to grow the business or transform the business can take years, involve thousands of person hours and cost millions of dollars. Organizations must carefully choose which of these investments to pursue and then regularly monitor them on a periodic basis to ensure that the business value is still relevant. " ...

Project Portfolio Management: Monitor Investment Value: Via DMReview: Chart Your Course to Strategically Align Business and Technology

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Sunday, January 01, 2006

Project Portfolio Management PPM: Service Providers ...

Professional service firms require project portfolio management (PPM) software that is comprehensive and integrated. The major ERP firms are delivering enterprise services automation modules. Neil Stolovitsky explores the special needs of the professional service organization. ...

... "PSOs want complete PPM solutions that address their business as a whole. For service organizations, efficiently capturing time, billing, and expense data is a key component to bridging projects and operations. " ...

Project Portfolio Management PPM: Service Providers: Via Tech Eval Centers: Project Portfolio Management for Service Organizations: Bridging the Gap between Project Management and Operations

Additional resources on project portfolio management for professional services:

Primavera Receives Strong Positive Rating in Analyst Firm's 2005 PPM for Professional Services Marketscope, Primavera, Project and Portfolio Management: "Primavera Systems, Inc., announced that Gartner has rated the company Strong Positive in its report, MarketScope: Project and Portfolio Management (PPM) for Professional Services, 2005, dated June 22, 2005 by Matt Light, Daniel B. Stang and Nicole S. Latimer-Livingston. According to Gartner, a company designated as Strong Positive is a solid provider of strategic products, services or solutions. Current customers should continue investments, while potential customers should consider this vendor a strong strategic choice. "

Via Tenrox: PSA software Professional Services Automation Solution: "Tenrox PSA software is a modular solution to automate project opportunity management, project initiation, workforce planning, time and expense reporting, project accounting, billing, invoicing, and executive dashboards"

Via Epicor Software: Epicor for Professional Enterprises: "Epicor is well positioned to face these challenges with you by delivering an intuitive and comprehensive enterprise service automation (ESA) application, Epicor for Service Enterprises. More than just professional services automation (PSA), it manages and streamlines virtually every aspect of your service organization - from bid management to engagement delivery and resource management to project accounting, portfolio management and beyond - all within a single solution. "

Professional services firms require a fully integrated and comprehensive approach to project portfolio management software ...

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Saturday, December 24, 2005

Leadership Tips From Jack Welch

I don't think I've seen a better list of tips anywhere than this list of 25 tips from Jack Welch.

Also, as an added bonus, here's a list of values, from Jack Welch's book, Winning. These same values can work on an organizational scale or when rolling out project management processes and methodologies (more on that later).

  • Leaner is better
  • Eliminate bureaucracy
  • Cut waste relentlessly
  • Operations should be fast and simple
  • Value each other's time
  • Invest in infrastructure
  • We should know our business best. We don't need consultants to tell us what to do.

Very inspiring. In the project management world, waste can include any processes or forms that don't bring real value. As for infrastructure, that can be broadened to include any tools that will support our efforts to get where we need to get, including EPM (Enterprise Program/Portfolio Management) tools.

Now that we've seen his core values, here's the full list of Jack Welch's 25 tips for successful leadership ...

25 LESSONS from JACK WELCH - Business Leadership and New Management Secrets

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Wednesday, December 21, 2005

Project Portfolio Management: Don't Forget to Kill ...

Enjoyed Richard Jones' post about exploiting internal resource management to drive innovation rates, which requires killing low potential projects. One of the first steps is to improve visibility to resource utilization (knowing what resources are doing) and to improve visibility to active projects (increasing opportunity to see project kill candidates). This visibility combined with effective governance of the project portfolio (the killer mindset) could move the bar in performance. ...

... "Companies can be outstanding at generating new ideas - I mean really world-class and yet they struggle. The simple reason is they don't have the resources to exploit them. " ...

Project Portfolio Management: Don't Forget to Kill: Via Innovation to Products to Ventures :: Dead project walking -why you have to kill projects to be successful

Success Metric: Kill rate in the project portfolio ...

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Tuesday, December 20, 2005

Earned Value: Government EVMS Progress, Targets Raised ...

OMB provides status update for agency progress against electronic government targets. Metrics show modest progress in adoption of earned value management system, EVMS. 2006 targets raise the bar to drive further adoption. ...

... "As of September 30, 2005, 28% of agencies have fully implemented EVMS (7 out of 25) and on average are achieving at least 90% of their cost, schedule, and performance goals. Another 52% of agencies are using some level of EVMS (13 out of 25) to track the cost and schedule status of their major investments and do not have cost overruns or schedule delays exceeding 30%. Those agencies are taking the appropriate actions, including developing comprehensive agency policies and incorporating requirements into contracts for using EVMS, to bring the management of all of their major IT development efforts into full compliance with the industry standard for EVMS. Together these two groups of agencies account for over 75% of Federal agencies being able to measure progress toward milestones in an independently verifiable basis, in terms of cost, capability of the investment to meet specified requirements, timeliness, and quality. The remaining six agencies have a plan of action and milestones to incorporate the use of earned value management into their Capital Planning and Investment Control Process.

For FY 06, the goal is for at least 50% of the agencies managing their IT portfolio in accordance with the standard and averaging 10% of cost, schedule and performance. " ...

Earned Value: Government EVMS Progress, Targets Raised: Via OMB: Expanding E-Government: Improved Service Delivery for the American People Using Information Technology ...

OMB updates government targets for EVMS adoption ...

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Friday, December 16, 2005

Microsoft to Acquire UMT IP.

With the next version of Microsoft Project in pre-release beta, this may be a little late for Microsoft to really include UMT Portfolio Management into P12 but this is certainly a move in that direction. See the MS press release at Microsoft to Acquire UMT, a Leading Provider of Portfolio Management Software and Solutions.

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Thursday, December 08, 2005

Project Portfolio Management: CA Clarity Best in Europe ...

CA recognized as "Best" solution and vendor by European IT execs at Gartner project portfolio management PPM conference. ...

Project Portfolio Management: CA Clarity Best in Europe: Via CA: CA's Clarity Voted Best Solution and Best Vendor at Gartner Project and Portfolio Management Summit ...

... "CA (NYSE: CA) announced that it was voted Best Vendor and Best Solution for its Clarity system at the 2005 Gartner Project and Portfolio Management (PPM) Summit Europe. This is the fourth consecutive PPM Summit Best Vendor award for CA's Clarity (formerly Niku). The Gartner PPM Innovation Awards recognize technology and service providers for their solutions, programs, service and support. IT executives representing key business decision makers driving PPM adoption and implementation voted on the awards at the PPM Summit, Nov. 30 - Dec. 2 in Lisbon, Portugal. " ...

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ITGovernance: Software Quality Assurance ...

Paul Krill reports on the next wave of software capabilities planned by Compuware and NextWave. ...

ITGovernance: Software Quality Assurance: Via Computerworld: Ajax, app quality enhancements are readied ...

... "CARS 5.1 has been integrated with the Compuware Changepoint IT governance solution. A subset of Changepoint capabilities for request management, knowledge management, and reporting are featured in CARS 5.1. " ...

Compuware introduces IT governance solution that provides metrics for software development: a quality index. ...

Via Compuware: CARS 5.0 Provides Maximum Business Value to QA Organizations Through the Implementation of Effective Governance Models to Deliver Reliable Business Applications ...

... "One of the major challenges facing CIOs today is maximizing the business value of IT investments. CIOs know that business value means shareholder value, and increased shareholder value means revenue growth and/or improved operating margins. Previously, these types of goals were left up to the business managers to accomplish through business initiatives. Now business is increasingly looking towards IT to not only be linked with these initiatives, but also to be an enabler to accomplish these goals. With CARS 5.0, Quality Governance™ enables IT organizations to deliver the processes, systems and metrics to accurately assess the value, cost, risk and performance of the services they provide. By integrating with Compuware IT Governance by Changepoint, project portfolios that contain development projects will benefit from new metrics that communicate a software quality index. This integration not only increases the accuracy of tracking and evaluating a project’s health and risk, it also reduces the administrative burden of collecting and entering data into multiple systems for reporting. CARS provides CIOs with more detailed metrics about the quality of the application portfolio. This improves decision-making, and allows for better alignment with the business. " ...

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Sunday, December 04, 2005

PMO Lessons From Toyota; Support Project Managers First!

More great lessons from Toyota. This report from F.R. Parth of Project Auditors shows how Toyota Financial Services learned from previous false starts at Toyota in creating a PMO and finally figured out the right way to do it. Some key lessons are:

1) A PMO must begin by supporting project managers first, and management second (this is consistent with the philosophy of my colleague on the PMI Program and Portfolio Management Standards leadership team, Claude Emond, who has made the same statement quite often).

2) Like anything of lasting value, a PMO is not created overnight. Full maturity can take up to 3 years, and full benefits can take up to 5.

3) Organizational resistance can be expected to be high. First solve project managers' pain points and develop basic project management processes (with their input). Gain support and credibility at the operational levels, and then evolve to auditing projects and supporting executives with strategic portfolio management and metrics.

By starting with a traffic cop or cost control mentality, you might as well pack it up now because the PMO won't get past the initial resistance.

Here's the full report, which not only outlines how this PMO is achieving success, but also shows why the earlier ones failed...

Frank Parth Publications / project management articles / white paper

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Thursday, December 01, 2005

Project Portfolio Management: Business Intelligence Enables Visualization ...

Project Portfolio Management PPM vendors are increasingly bundling business intelligence components in their offerings, such as Business Engine's collaboration with Cognos. ...

Project Portfolio Management: Business Intelligence Enables Visualization: Via Business Engine: Business Engine Teams with Cognos to Deliver Business Intelligence Tailored to IT and Engineering Organizations: Global 2000 Companies Gain Greater Insight into Project-based Portfolios with Advanced Metrics, Dashboards and Reporting ...

... "BEN Business Intelligence embeds industry-leading business intelligence technology from Cognos, including Cognos ReportNet and Cognos PowerPlay, to provide IT and business users with powerful reporting and OLAP analysis through easy access to timely and accurate information. Business Engine recognizes the strategic importance of business intelligence and corporate performance management in helping enterprises gain greater value from their IT investments, align business goals and ultimately deliver solid results, said Ted Jandl, Area Vice President of Strategic Partners at Cognos. Coupling Cognos with Business Engine's leading Project Portfolio Management solution gives savvy corporate leaders the ability to make informed decisions about their business and technology investment portfolio while helping to drive enterprise agility in the face of a shifting economic landscape. " ...

Business intelligence enables portfolio management visualization through performance management ...

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Monday, November 21, 2005

EPM Tip; Processes and Tools are Equally Important

Process and tools must be integrated.

I'll say it again.

Processes and tools must be integrated.

I just love when people talk about rolling out an EPM Tool and not expecting to have to revisit, reinvent, or recreate their project and portfolio management processes.

I also love when people take the opposite approach and try to define all their processes (i.e. "the what") in isolation from how they'll be implemented, and expect that any tools will fit nicely on top.

It's fine (and even beneficial) to define processes up front, but don't expect that they won't need to be changed a bit when an EPM tool is rolled out. Ideally, the "what" should be defined with the "how" in mind, as opposed to defining processes in isolation.

In fact, processes should include the "how" as part of the design, from a high level anyway. That's why IDEF (the de facto standard for process design, originally developed by the US Air Force and now maintained by Knowledge Based Systems, Inc.) stands for Integrated Definition.

The operative word is "integrated."

In fact, IDEF integrates Inputs, Outputs, Controls, and Mechanisms. If one of these is missing, it's not a complete process design.

Incidentally, this is also one of my beefs with the latest PMBOK (Third Edition), which lists the "tools and techniques" in the Knowledge Area section, totally separate from the "standard," which only contains inputs and outputs.

Let me repeat it one more time... Processes and tools must be integrated.

IDEF0 Overview

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Sunday, November 20, 2005

Project Portfolio Management: Improve Resource Planning: Ericsson Recognized ...

Ericsson recognized by Primavera for its improved resource planning capabilities. ...

Project Portfolio Management: Improve Resource Planning: Ericsson Recognized: Via Primavera: Primavera Recognizes Six World-Class Customers With 2005 Excellence Awards at Annual Conference ...

... "Ericsson was chosen as the winner of the Primavera Excellence Award for Hi-Tech/Telecom/ Services. Using Primavera, Ericsson was able to improve resource planning, allocation and forecasting through expanded visibility into opportunities and resources. " ...

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Saturday, November 12, 2005

Implement Project Portfolio Management (PPM) Cheaper with a Hosted Solution

There's no doubt about it. The IT industry is headed toward hosted solutions, with their undeniable ROI due to infrastructure savings. And Project Portfolio Management (PPM) is no exception.

One of the best on the market is ProjectArena, as evident by the awards it has received, including the CIO Decisions Magazine/Nucleus Research ROI Award for 2005. I've already been impressed with ProjectArena's white papers (available free on their site) and their PPM Today Weblog.

If you're starting a PMO or looking to implement a PPM solution, check out ProjectArena's hosted solution below. And while you're at it, explore their white papers...

Project Arena - Hosted Project Portfolio Management

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Earned Value Management System: Risk Perspective ...

ASC will identify, manage and mitigate risks on its military projects using Welcom's software, which complements its existing use of the earned value management capabilities. ...

Earned Value Management System: Risk Perspective: Via Welcom: Australian Submarine Builder ASC Pty Ltd Chooses WelcomRisk ...

... "ASC has been using our Cobra project cost and earned value management system since 2002, and we see the selection of WelcomRisk as a further endorsement of WST Pacific and Welcom's project portfolio management solutions, said Steve Cook, president of Welcom. " ...

Earned value management is complemented with a risk management perspective through software system ...

WelcomRisk is a formalized risk management tool for the proactive identification and mitigation of business risk, both threats and opportunities. WelcomRisk combines a user-friendly interface with a higher level of flexibility and granularity than other products. Its flexible integration capabilities and tight security provide companies with a better solution across the enterprise. WelcomRisk is part of WelcomSuite™, a comprehensive solution that supports portfolio analysis, project collaboration, planning and scheduling, and cost and earned value reporting.

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Thursday, November 10, 2005

Project Management Software Conference: Primavera ...

Project Management Software Conference: Primavera: More than 40 Partners To Exhibit at Primavera Annual Conference: Via Primavera, Project and Portfolio Management

... "Primavera Systems, Inc., announced that 41 of its partners will exhibit at the company's 22 nd Annual Conference taking place November 13-16 at the Walt Disney World Dolphin Hotel in Lake Buena Vista, Florida. The event, one of the largest of its kind, expects approximately 1,500 attendees, and is a major educational forum for individuals involved in project, portfolio and resource management. " ...


Primavera is the largest independent provider of collaborative resource, project and portfolio management solutions. Primavera's world-class software and services are used by Global 2000 companies to choose the set of projects that best enable their strategy to plan, control and govern the chosen projects, and to accelerate the delivery of high-quality results for themselves and their clients.

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Tuesday, November 08, 2005

IT Governance: CA Enables Optimized Resource Management: Clarity ...

CA provides improvements to Clarity IT governance software that enable optimized resource management. ...

IT Governance: CA Enables Optimized Resource Management: Clarity: Via Computer Associates: CA Delivers Enhancements to its Clarity IT Governance Solution, Enabling World-Class IT Performance

... "To be effective, IT organizations must be able to quickly and appropriately allocate the right resources to the right projects. Clarity now allows this optimized allocation process to be performed dynamically - even as project plans and schedules are being changed - by empowering resource managers to shift resources based on evolving requirements. Clarity also now supports withholding certain functionality (such as access to project documents and time recording) from resources until they are formally assigned to a project, enabling greater process control. In addition, Clarity's enhanced organizational breakdown structure (OBS) and reporting structure filtering ease the complexity associated with juggling demand across teams. IT department managers can use a variety of powerful resource analysis screens to zoom in on the capacity and demand for the specific needs of a particular part of their organization, for a certain line manager, and for custom groupings such as application area, customer or project type. " ...

IT governance software allows for optimization of resources ...

Clarity, the industry-leading IT Governance solution, enables IT organizations to achieve world-class performance by improving the quality of their engagement with the business and enhancing their ability to run at peak efficiency. The Clarity system features integrated portfolio planning, demand management, project management, resource planning, and time and cost management. More than 425,000 users at 425 companies depend on Clarity to govern IT and, increasingly, to manage new product development. The Clarity Division (formerly Niku) is part of CA's Business Service Optimization (BSO) unit, which offers leading systems for service, asset and change management and provides a comprehensive framework for delivery of world-class IT services.

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Sunday, November 06, 2005

Projects and Other Work; The Case for the Projectized Organization

There's a good post in Project Arena's PPM Today blog about the "project concept"; in other words, the concept of projectizing your work.

Like Tom Peters has suggested in several of his recent books, Demian Entrekien's blog makes the case that "other work" should ideally be made part of a program, where practically all work in an organization is part of a project or program. This certainly makes Project Portfolio Management (PPM) the heart of running your organization and is worthy of consideration.

This is also consistent with some of our posts (and those of Garry Booker at Project Frontier), where all operational work is driven by deliverables and viewed as part of the organization's total portfolio.

Here's the full blog entry...

Project Portfolio Management (PPM) Today

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Tuesday, November 01, 2005

Project Portfolio Management (PPM) Blog from Project Arena

I was just informed about an excellent PPM blog site from Project Arena, which was started in July 2005.

Some very interesting posts there, and certainly worth exploring for anyone interested in PPM.

Project Portfolio Management (PPM) Today

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Saturday, October 29, 2005

IT Portfolio Management Tools Not a Panacea

There's an excellent article in Computerworld on how IT portfolio management tools alone will not decide which projects get done. Politics, organizational dynamics, and subjective opinion still need to play a role, even with the best of software.

People have this picture in their mind that tools can be used to calculate ROI and magically align projects with strategic need according to a perfect formula. Voila! Automatic project prioritization and selection. The fact is that this is a myth. Tools can absolutely help, and can offer a first pass view of where projects line up. But ultimately, people must make decisions----and whenever people are involved, a myriad of other issues come up, including conflicts that must be resolved.

Here's the article at Computerworld, that rightfully talks about these tools as enablers and not the be-all, end-all ...

What IT portfolio management tools can't do: Stop politics - Computerworld

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Friday, October 28, 2005

IT Governance: Enterprise Architecture Common Language ...

The role of IT governance is to establish an enabling framework of decision-making for information technology investments. Those involved in the orchestration of the governance process need to support a balanced view of the program management and enterprise architecture spaces. This can be accomplished through a clear view into the information technology portfolio, which should highlight the major strategic programs, but be clear about the architecture investments necessary to build or sustain the targted business and technology capabilities. George Paras, VP Troux Technologies, explores enterprise architecture and program management disciplines in the public sector and discusses bridging the barriers between the PMO and the enterprise architects. ...

IT Governance: Enterprise Architecture Common Language: Via Federal Times: Enterprise architecture: Seeing the big picture

... "Develop a common language on IT governance, portfolio management and enterprise architecture. An important focus of this common language will be to educate executives about the relationships between the program management and enterprise architecture groups. " ...


Create a common language to bridge the barriers between PMO and enterprise architecture through IT governance ...

PMThink! resources on Enterprise Architecture:

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Wednesday, October 26, 2005

Project Management Collaboration: Google Methods

Insights on collaboration and project management methods at Google ... Dan Farber explores insights from a recent talk by David Merrill, Google IT exec, about their practices. The Google internal organization promotes openness, has a flat structure, and sustains transparency. The workforce can allocate 20% of their time on personal projects. The project portfolio is dominated by small projects with short cycles of three months and fast resource turns, where employees change projects frequently and rotate departments every year. A project database is used as a reporting system at Google. A culture of innovation is fostered through iterative designs, continuous improvement, and data-based decision making.

Project Management Collaboration: Google Methods: Via Rough Type: Nicholas Carr's Blog

... "What particularly struck me is the simplicity of the company's process for sharing information among the many projects it has under way at any given moment. " ...

Google Project Management Practices Insight ...

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Friday, October 21, 2005

Project Management: Strategic Tool: Agile Enterprise

Business success is increasingly reliant upon executing change and transformation projects. Fostering a project management competency is one way to position the enterprise for the future. As the pace of change accelerates, the need for flexibility and the speed attained through agility become critical factors for success. The folks at PWC explore program and project management performance in support of the agile enterprise ...

Project Management: Strategic Tool: Agile Enterprise: Via PWC: Boosting Business Performance Through Programme and Project Management

... "The successful organization employs project management as a strategic tool to respond to this changing environment and to outperform those that do not adapt. An organization that excels at project management becomes an agile organization that knows how to deal with and drive change. " ...

PMThink references on change:

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