Different changes occur in every organization, Usually, these changes are within the department or a team or a project. These changes vary and they depend on the current situation of an organization. Not everyone is happy with change—you get the occasional complaint from others and some are positive enough to adapt themselves from whatever change that will come to their team. But sometimes, the changes involved a PMO reinvention. This occurs when the PMO feels the need to crank up the engine again since it’s getting rusty from being too stagnant. This scenario can cause a lot of effects that can be detrimental to your PMO and the organization itself.
Implementing a Successful PMO makeover may be a lot of work if you don’t know what you are tackling in the first place. For PMO reinvention to start running, you need to identify first what needs to be changed, what needs to stay or chuck them out of your PMO altogether. The most common predicament PMO managers have is their team members lack productivity, obsolete methods, and projects that has become irrelevant over time.
Successful PMO Reinvention:
You don’t need to have a drastic PMO reinvention—just a little tweak and there is all you need to come back up again. Read on for these five tips on getting your A game on.
Introducing Your Team. Again
Some stakeholders you have done business with might have forgotten who you are and your team. Shake their memory up by introducing yourself, your team, and your PMO values. Reclaim your relationship with them to further your partnership to gain their support again. Of course, don’t just state the name of your members; provide your stakeholders with their respective skills and capabilities. Your PMO reinvention will take into effect when your stakeholders start to acknowledge and remember your PMO and build a partnership for a new project again.
Showcase Your Latest Success
Your portfolio of project success is more than just a reference—you can use it to show what you and your team have accomplished. It also shows that you were able to achieve success despite the hurdles you encounter on the way. PMO reinvention comes into play when you emphasize to your stakeholders what you are capable of despite the hardships the projects being thrown at you.
Keep Abreast of New Opportunities
Always be on the go type of team and look for countless opportunities in every corner. Embedding this mindset to the whole team will make them more motivated to exert effort on various types of tasks and projects and this will also pave the way to future business endeavors. Be in the know about what’s buzzing around the market outside your organization’s vicinity; this includes new strategies, technologies, and other business trends. This will serve as your guide to an effective and useful PMO reinvention.
Update and Declutter Your Lists
All the lists that exist in your PMO. Throw files that belong in a shredder, delete emails that are not relevant to your project, and start organizing your priorities and schedules again. One of the first steps of PMO reinvention is to update team members’ tasks, schedule of meetings, and records in regards to the project and their individual processes. If you need to start again, you need to clean your documents and lists and proceed with a clean slate.
Do Some Rearrangements
Yes, do some internal makeover in your workplace. No, you don’t need to hire an interior designer to do this particular PMO reinvention. Change the file cabinet’s position or add some succulents for a touch of nature in the office. A change of scenery can affect the pace of the office as well as it gives members a sense of newness and productivity.
Remember that PMO reinvention shouldn’t cost a lot of money. A little adjustment to your regular habits and standards can make a big difference not only in your PMO alone, but with the staff, tasks, and overall structure as well. Don’t be afraid to walk a little further and try PMO reinvention.